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Flexible Desk Booking for Modern Workspaces

Optimize your office space utilization with intelligent desk booking. Support hot-desking, hybrid work, and flexible seating arrangements while reducing real estate costs by up to 40%.

40%
Space Savings
3 min
Average Booking Time
98%
User Satisfaction

Hybrid Work Savings Calculator

See how much your organization can save by optimizing your office space with flexEZ.

Your Input

Your Potential Savings

€ 990,000
Total Annual Savings
€ 4,950
Per Employee / Year
2:1
Employee-to-Desk Ratio

Annual Cost Breakdown

Old On-Site Cost:€ 1,580,000
New Hybrid Cost:€ 590,000
Desks: 600m²Overflow: 90m²

Estimates based on typical industry averages. Your actual savings may vary.

The Challenge of Modern Office Space

Wasted Space & Resources

Traditional assigned desks sit empty 60% of the time while companies pay full rent and utilities for underutilized space.

Employee Confusion & Stress

Workers waste time searching for available desks, leading to frustration and reduced productivity.

Manual Management Overhead

Facilities teams struggle to track utilization and optimize space allocation without real-time data.

Desk booking challenges illustration

Support Every Work Style

Flexible booking options that adapt to your organization's unique needs

Hot-Desking

Fully flexible seating where employees book desks on-demand based on availability and preferences.

Key Benefits:

Maximize space utilization and reduce real estate costs
Enable flexible work arrangements and team collaboration
Provide employees with choice and variety in their workspace

Assigned Seating

Traditional desk assignments with booking capabilities for temporary changes and guest accommodations.

Key Benefits:

Maintain consistency while adding flexibility for special needs
Track actual usage vs assigned seats for optimization
Allow temporary desk swaps and guest accommodations

Hybrid Flexible

Combination approach with some assigned desks and shared hot-desking areas for optimal balance.

Key Benefits:

Balance stability with flexibility based on role requirements
Gradually transition to more flexible arrangements
Accommodate both routine workers and occasional visitors

Intuitive Booking Interface

Choose your preferred view and booking method

Visual Floor Map Booking

Visual Floor Map Booking

See your office layout with real-time desk availability. Click any available desk to book instantly or schedule for later.

Interactive floor plans with accurate desk locations
Color-coded availability status (available, booked, occupied)
Desk details and amenities displayed on hover
Filter by desk features, equipment, or location preferences

Intelligent Features

AI-powered tools that learn from usage patterns and user preferences

Personal Preferences

System learns your preferences and suggests optimal desks based on your booking history and requirements.

Real-time Occupancy

Sensors detect actual desk usage to prevent ghost bookings and provide accurate availability data.

Smart Scheduling

Predictive algorithms suggest optimal booking times and locations based on your schedule and team needs.

Mobile-First Design

Book desks on-the-go with native mobile apps featuring QR code scanning and location-based suggestions.

Seamless Integration Ecosystem

Connect with existing tools and hardware for a unified workspace management experience

Software Integrations

Microsoft Outlook

Bidirectional calendar sync with automatic booking confirmation

Microsoft Teams

Book desks directly from Teams channels and meeting invitations

Mobile Webapp

No need to install another app. Get direct access with a QR code to book or check-in.

Hardware Ecosystem

Comprehensive hardware support including sensors, tablets, and access control systems for complete desk management.

NFC
Card Access
Sensors
Occupancy Detection
Tablets
Desk Displays
Displays
Digital Signage

Transform Your Desk Management Today

Join leading organizations who have revolutionized their workspace efficiency with flexEZ desk booking solutions.